Are you an exhibitor or trader looking to attend Thames Con 2020 at Oxford Town Hall?

Please have a read our of our FAQ below before submitting a form. If you have any questions not answered here, just drop us an email to  info@thamescon.co.uk


Once you're ready to book a pitch, please download the relevant form at the bottom of this page and follow the instructions on the form to send it to us. We'll do our best to get back to you within 48hrs.

Exhibitor and Trader Faqs

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Venue Information

How many rooms will be used for exhibitors/traders?

There will be two main rooms for exhibitors, the main hall and the sub hall. 


Can I choose where to set up?

No, the trader hall is planned out and you will be shown where your pitch is on arrival. If you have requested to be by a wall then we will try to accommodate this for you.


Can I use any of the walls or space other than the table(s)?

Yes you can, providing it does not leave a mark or damage the property. If you would like assistance putting up banners etc then please ask one of our crew members and they will be happy to help you. 

 

Other venue information:

Please see our General FAQs for more information regarding the venue, such as location and access.

Information on Tables

What size are the tables?

A table is 6ft wide and 2.5ft deep.


Are backing tables available and what size are they?

Backing tables are the same size- 6ft x 2.5ft


How many tables am I allowed? Are chairs provided?

You can book as many tables as you like. Two chairs are available with each pitch.


Can I use my own table(s)?

No


How much does a normal/backing table cost?

£100 per table for the WHOLE weekend, £10 for each additional backing table.

Seller Information

  • What can I sell?

Anything that we deem is appropriate and relevant for Thames Con! We want to encourage variety, originality and convention classics, so please indicate what you will be selling on the booking form and we will review it.

Information on Passes

  • How many exhibition/trader passes do I get, and are they transferable?

Every exhibition/trading table will receive two passes, which can be transferred to other people if required.

Other Information

  • What time is set up?

Set up will be from 7am on Saturday 18th April and break down will be from 4.00pm on the Sunday. 


  • Will I be covered by insurance by Thames Con at any point?

No, you will require your own insurance throughout the duration of the event.


  • Is anything refundable if I want to cancel my booking?

You can cancel four weeks before the event and receive a full refund; two weeks before and receive a 50% refund; any notice of cancellation with less than two weeks to go before the event is non-refundable.