Are you an exhibitor, trader or caterer looking to attend Thames Con 2019?

Please have a read our of our FAQ below before submitting a form. If you have any questions not answered here, just drop us an email to  info@thamescon.co.uk


Once you're ready to book a pitch, please download the relevant form at the bottom of this page and follow the instructions on the form to send it to us. We'll do our best to get back to you within 48hrs.

Exhibitor and Trader Faqs

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Venue Information

How many rooms will be used for exhibitors/traders?

All of our traders will be in the same room - the main trader hall along with some exhibits and the celebrity guests. .


Can I choose where to set up?

No, the trader hall is planned out and you will be shown where your pitch is on arrival. If you have requested to be by a wall then we will try to accommodate this for you.


Can I use any of the walls or space other than the table(s)?

Yes you can, providing it does not leave a mark or damage the property. If you would like assistance putting up banners etc then please ask one of our crew members and they will be happy to help you. 

 

Other venue information:

Please see our General FAQs for more information regarding the venue, such as location and access.

General faq

Information on Tables

What size are the tables?

A table is 6ft wide and 2.5ft deep.


Are backing tables available and what size are they?

Backing tables are the same size- 6ft x 2.5ft


How many tables am I allowed? Are chairs provided?

You can book as many tables as you like. Two chairs are available with each pitch.


Can I use my own table(s)?

Yes -but this will not reduce the price of your booking


How much does a normal/backing table cost?

£50 per table, £5 for each additional backing table.

Seller Information

  • What can I sell?

Anything that we deem is appropriate and relevant for Thames Con! We want to encourage variety, originality and convention classics, so please indicate what you will be selling on the booking form and we will review it.

Information on Passes

  • How many exhibition/trader passes do I get, and are they transferable?

Every exhibition/trading table will receive two passes, which can be transferred to other people if required.

  • What about parking passes?

Each exhibition/trader table will receive one parking pass, valid for one on-site parking space. If you require additional parking, please get in touch and we'll do our best to accomodate you.

Other Information

  • What time is set up?

Set up will be from 4.00pm-7pm on Saturday 27th April and from 7.30am-9.45am On the morning of the event.


  • Will I be covered by insurance by Thames Con at any point?

No, you will require your own insurance throughout the duration of the event.


  • Is anything refundable if I want to cancel my booking?

You can cancel four weeks before the event and receive a full refund; two weeks before and receive a 50% refund; any notice of cancellation with less than two weeks to go before the event is non-refundable.

caterer faqs *Fully Booked*

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Is there a power source?

We can provide power with prior notice.


Can I choose where to be based at the event? 

Your location will be allocated upon arrival.


How many people are attending the event? 

Please email info@thamescon.co.uk for more information.


When can I set up from? 

You can set up from 7am on the day of the event, and you must be ready to trade by 10am at the latest. 


Can I leave at any point? 

No, for health and safety reasons you must stay until the event closes at 5pm.  


How much space can I have? 

The standard pitch is 3m x 3m but we may be able to extend this if needed (please specify on the Caterer Form if extra space is needed). 


Do I need my own insurance? 

Yes, you are required to have your own insurance throughout the duration of the event.


Are we allowed to give out marketing materials and free samples? 

Yes, we actively encourage it! 


download a form

Please note that the Word document forms are not compatible with phones or tablets. The PDF forms are compatible; however, you will require 'Adobe Acrobat', 'Adobe Fill & Sign' or similar app installed to be able to fill in the forms and send back to us.